Rules of the Copenhagen Sakura Festival Committee
§1 The name of the committee is the Copenhagen Sakura Festival Committee (hereinafter referred to as “the Committee”). Sakura means cherry trees in Japanese.
§2 The domicile of the Committee is Copenhagen
§3 The objective of the Committee is to organize the Sakura Festival (hereinafter referred to as “the Festival”) in connection with the blossoming of the 200 cherry trees at Langelinie, Copenhagen. The Committee shall organize festivals and arrange events including the setting-up of booths and a stage in the Langelinie area and/or other suitable places in Copenhagen and shall invite participants and sponsors to the Festival.
§4 The Honorary Chairpersons are H.E. the Ambassador of Japan to Denmark and the Lord Mayor of the City of Copenhagen.
§5 The management of the Sakura Festival shall be decided by the Sakura Festival Committee. The Committee’s decisions require approval by at least two-thirds of the members. For voting purposes, regardless of the number of participants from the same organization, one organization shall have one vote. Membership for
Organizations shall be established through the appointment of representative(s) by each respective organization.
The members of the Copenhagen Sakura Festival Committee are:
<Japanese Related Organizations>
– Representative(s) of Nihonjinkai
– Representative(s) of the Japan Chamber of Commerce
<Copenhagen Municipality>
– Representative(s) of the Municipality
<Cultural Organization>
– Representative(s) of Seidokan
<Private Companies>
– Representative(s) of Andersen Bakery
– Representative(s) of Wakuwaku
<Individual membership>
– An individual can be registered as a CSF committee member in a personal capacity, following a request by the Committee.
§5a Committee Officers and Signature Rule
From among the Committee members, a Chairperson and a Treasurer shall be appointed. These two officers shall be jointly authorized to sign and approve documents related to the operation of the Committee’s financial and official activities and approved expenditures of the Committee.
§5b The Role of the Embassy of Japan
The Embassy of Japan in Denmark shall not be involved in any financial or budgetary aspects of the Festival or the Committee. However, in order to ensure that Japanese culture is appropriately represented and that all participants, including members of the public, can enjoy the Festival safely and pleasantly, the Embassy may provide general oversight and advisory support to the Committee.
§6 Membership of the Committee members is voluntary.
The Committee is responsible for the festival’s planning and coordination as well as the Committee’s legal obligations. The members of the Committee do not hold personal liability for the Committee’s obligation.
§7 The decision to increase or decrease the number of the Committee members should be agreed by a majority of two thirds of the Committee members. Should a member of the Committee wish to resign, he/she may recommend a successor who must be approved by a majority of two thirds of the remaining members of the Committee.
§8 The Committee shall establish a Secretariat which is responsible for the general coordination including the fundraising, booth operations and supporting financial administration. Its composition, size and conditions shall be decided by the Committee.
§9 The expenses incurred in connection with the Committee shall be covered through donations from institutions and private companies.
§10 The financial year of the Committee shall be from the 1st of July until the end of June. The first financial year however will start from the date of the adoption of the Rules of the Committee until the end of June in 2008.
§11 The Committee shall meet at least twice a year, once before and once after the Festival.
§12 The Committee shall approve and adopt an official report including the statement of accounts of the Festival submitted by the Secretariat after the completion of all the activities concerned. Thereafter the Committee shall make public the adopted report not later than the end of the financial year concerned.
§13 Should a surplus of accounts in a financial year occur, it should be carried forward to the next financial year.
§14 If the Committee will be terminated, the surplus should be used for charity or the like.
§15 Adoptions of amendments to the Rules of the Committee and dissolution of the Committee require a majority of two-thirds of the votes at the Committee meeting.
§16 These Rules of the Copenhagen Sakura Festival Committee were adopted by the Committee on February 6, 2008.
§17 Amended on April 23, 2014; amended on June 19, 2025. Amended on September 5, 2025
Amended on December 12, 2025
